Privacy Policy for Website Visitors

1. Name and Address of the Responsible Party

The responsible party within the meaning of the General Data Protection Regulation and other national data protection laws of the member states, as well as other data protection regulations, is:

Innotech Marketing and Confectionery Rot GmbH

Schönbornstraße 8b
69242 Rettigheim - Mühlhausen

Managing Directors: Joachim Rapp, Anja Gaber

Commercial register: Mannheim HRB 232625

Telefon: 07253 - 988855 0
Fax: 07253 - 9873729
E-Mail : info@innotech-rot.de

2. Name and address of the data protection officer

The data protection officer of the responsible party is:

TAROX AG

Dirk Tscholitsch

Stellenbachstraße 49-51
44536 Lünen

Tel.: 0231 / 98 98 0-705

E-Mail: dsgvo@tarox.de

Website: www.tarox.de

3. General Information on Data Processing

3.1. Scope of Processing Personal Data

We generally process personal data of our users only to the extent necessary to provide a functional website as well as our content and services. The processing of our users' personal data is generally carried out only with the user's consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by legal regulations.

3.2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing operations involving personal data, Art. 6 para. 1 lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

In the processing of personal data necessary for the fulfillment of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) of the GDPR serves as the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights, and fundamental freedoms of the data subject do not outweigh the aforementioned interest, then Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

3.3. Data Deletion and Storage Duration

The personal data of the affected person will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also occur if this is provided for by the European or national legislator in Union regulations, laws, or other provisions to which the responsible party is subject. A blocking or deletion of the data also occurs when the storage period prescribed by the aforementioned regulations expires, unless there is a necessity for further storage of the data for the conclusion or fulfillment of a contract.

4. Provision of the website and creation of log files

4.1. Description and scope of data processing

With each visit to our website, our system automatically collects data and information from the computer system of the calling device.

The following data will be collected:

1. Information about the type of browser and the version used
2. The user's operating system
3. The user's internet service provider
4. The user's IP address
5. Date and time of access
6. Websites from which the user's system accessed our website

The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place.

4.2. Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

4.3. Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to enable the delivery of the website to the user's computer. For this, the user's IP address must be stored for the duration of the session.

The storage in log files is carried out to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

For these purposes, our legitimate interest in data processing under Art. 6 para. 1 lit. f GDPR also lies.

4.4. Duration of Storage

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. In the case of data collection for the provision of the website, this is the case when the respective session is ended.

In the case of storing data in log files, this occurs after a maximum of seven days. A longer storage period is possible. In this case, the users' IP addresses are deleted or anonymized, so that an assignment of the calling client is no longer possible.

4.5. Right to Object and Removal

The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. There is consequently no possibility for the user to object.

5. Use of Cookies

5.1. Description and Scope of Data Processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user accesses a webpage, a cookie can be stored on the user's operating system. This cookie contains a characteristic string that allows for the unique identification of the browser when the webpage is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require that the requesting browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

1. Session ID cookie: User's session ID
2. CSRF token cookie: Security ID to prevent CSRF attacks against the user
3. Cookie law cookie: Status of consent to store cookies

We also use cookies on our website that allow for the analysis of users' browsing behavior. See Article 9 of this privacy policy for more information.

Furthermore, third-party content providers such as fonts, videos, or maps may, under certain circumstances, store additional cookies in your browser and transmit them to themselves. Also read the information in Art. 10 of this privacy policy.

5.2. Legal Basis for Data Processing

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f GDPR.

5.3. Purpose of Data Processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For this, it is necessary that the browser is recognized even after a page change.

For the following applications, we need cookies:

• User login

The user data collected through technically necessary cookies are not used to create user profiles.

The use of analysis cookies is for the purpose of improving the quality of our website and its content. Through the analysis cookies, we learn how the website is used and can continuously optimize our offerings. See Art. 9 of this privacy policy for more information.

For these purposes, our legitimate interest in processing personal data under Art. 6 para. 1 lit. f GDPR also lies.

5.4. Duration of Storage, Right to Object and Possibility of Deletion

Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to fully use all the functions of the website.

Regarding the analysis cookies, please refer to Art. 9 of this privacy policy.

6. Newsletter

6.1. Description and Scope of Data Processing

On our website, there is the option to subscribe to a free newsletter. For sending our newsletters, we use the service Newsletter2Go from Brevo/Sendinblue GmbH. When signing up for the newsletter, the data from the input form is transmitted to Newsletter2Go.

The following data will be transmitted:

1. User's email address
2. User's name
3. Consent to the privacy policy of Newsletter2Go / Brevo / Sendinblue GmbH

For the processing of data, your consent will be obtained via email during the registration process (so-called double opt-in) and you will be referred to this privacy policy as well as the data protection regulations of Newsletter2Go / Brevo / Sendinblue GmbH.

If you purchase goods or services from us and provide your email address, it may subsequently be used by us to send a newsletter. In such a case, the newsletter will exclusively send direct advertising for our own similar goods or services.

In connection with the data processing for the dispatch of newsletters, the data will not be shared with third parties. The data is used exclusively for sending the newsletter.

Also read the privacy policy and terms and conditions of Newsletter2Go / Brevo / Sendinblue GmbH.

6.2. Legal Basis for Data Processing

The legal basis for processing the data after the user subscribes to the newsletter, provided that the user has given consent, is Art. 6 para. 1 lit. a GDPR.Legal basis for sending the newsletter as a result of the sale of goods or services is § 7 para. 3 UWG.

6.3. Purpose of Data Processing

The collection of the user's email address is intended to deliver the newsletter.

6.4. Duration of Storage

The data will be deleted as soon as they are no longer necessary for the purpose of their collection. The user's email address will therefore be stored as long as the newsletter subscription is active.

6.5. Right to Object and Removal

The subscription to the newsletter can be canceled by the affected user at any time. For this purpose, there is a corresponding link in each newsletter.

7. Registration

7.1. Description and Scope of Data Processing

On our website, we offer users the opportunity to register for a password-protected access by providing personal data. The data is entered into an input form and transmitted and stored by us. Data will not be shared with third parties.

The following data is collected as part of the registration process:

1. User's email address
2. User's name

7.2. Legal basis for data processing

The legal basis for data processing, in the presence of the user's consent, is Art. 6 para. 1 lit. a GDPR.

If access serves the fulfillment of a contract to which the user is a party or the implementation of pre-contractual measures, the additional legal basis for data processing is Art. 6 para. 1 lit. b GDPR.

7.3. Purpose of Data Processing

User registration is required to provide certain content and services on our website or to fulfill a contract with the user.

7.4. Duration of Storage

The data will be deleted as soon as they are no longer necessary for the purpose of their collection.

This is the case for data processed during the registration process to fulfill a contract or to carry out pre-contractual measures when the data is no longer necessary for the execution of the contract. Even after the contract has been concluded, there may be a necessity to store the personal data of the contracting partner in order to fulfill contractual or legal obligations.

7.5. Right to Object and Removal Option

As a user, you have the option to cancel your registration at any time. The data stored about you can be modified at any time. Please send us an email to the contact address of the responsible party listed above.

If the data is required to fulfill a contract or to carry out pre-contractual measures, an early deletion of the data is only possible insofar as contractual or legal obligations do not oppose deletion.

8. Contact or request for a quote via web form or email contact

8.1. Description and Scope of Data Processing

A web form is an electronic form or so-called input mask on a website for collecting data that is sent to a web server for processing.

On our website, the following web forms are available, which can be used for electronic contact, e.g., to request a quote:

1. "Request a quote" form with shopping cart
2. "Request a quote" form without shopping cart
3. General contact forms

If a user takes advantage of this option, the data entered into the web form will be transmitted and stored by us.

The web forms can include, among other things, the following input fields:

1. Salutation
2. Name
3. Phone number
4. Email address
5. Company
6. Department
7. VAT ID number
8. Postal address
9. Customer group
10. Number of employees
11. Products for which a quote should be created
12. User's message

By proceeding with the submission process, you consent to the processing of all transmitted data from all filled input fields.

Alternatively, contact can be made via the provided email address. In this case, the personal data of the user transmitted via the email will be stored.

In this context, the data will not be shared with third parties. The data is used exclusively for processing conversations or creating the requested offers.

Note on web forms via HubSpot:

Some contact forms used on our website are provided through the HubSpot service. Information on the processing of personal data when using these forms, particularly in connection with CRM and marketing functions, can be found in Section 11.4 "Web Forms and CRM Functions via HubSpot" of this privacy policy.

8.2. Legal basis for data processing

The legal basis for data processing, in the presence of the user's consent, is Article 6(1)(a) of the GDPR. If the purpose of the contact is to conclude a contract, the additional legal basis for processing is Art. 6 para. 1 lit. b GDPR. This is particularly the case when requesting quotes.

The legal basis for processing the data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If the email contact aims at concluding a contract, the additional legal basis for processing is Art. 6 para. 1 lit. b GDPR.

8.3. Purpose of Data Processing

The processing of personal data from the web forms is solely for the purpose of handling the contact or the request for a quote. In the case of contact via email, there is also the necessary legitimate interest in processing the data.

8.4. Duration of Storage

The personal data will be deleted as soon as they are no longer necessary for the purpose for which they were collected. This is, for example, the case when the respective conversation or request for an offer is concluded. The conversation is considered concluded when the circumstances indicate that the matter in question has been fully resolved. The request for a quote is concluded when the customer has accepted or definitively rejected the offer. Mandatory legal provisions – particularly retention periods – remain unaffected by this. In particular, the personal data from request for quotations with subsequent orders are subject to the statutory retention periods and can therefore only be deleted after the respective retention period has expired.

8.5. Right to Object and Erasure

The user has the right to withdraw their consent to the processing of personal data at any time. If the user contacts us via email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued. Please send your objection to the email address of the responsible person mentioned above.

All personal data that was stored during the contact process will be deleted in this case.

9. Web analysis by Matomo

9.1. Scope of processing personal data

We use the open-source software tool Matomo (formerly PIWIK) on our website to analyze the surfing behavior of our users. The software sets cookies on the users' computers (see above for cookies). When individual pages of our website are accessed, the following data is stored:

• Two bytes of the IP address of the user's calling system
• The accessed website
• The website from which the user arrived at the accessed website (referrer)
• The subpages that are accessed from the visited webpage
• The time of access and the duration of stay on the website
• The frequency of the website's access

The software runs exclusively on the servers of our website. A storage of the users' personal data only takes place there. Data is not shared with third parties.

The software is configured so that the IP addresses are not fully stored, but rather 2 bytes of the IP address are masked (e.g., 192.168.xxx.xxx). In this way, it is no longer possible to associate the truncated IP address with the calling computer.

9.2. Legal basis for the processing of personal data

Legal basis for the processing of users' personal data is Art. 6 para. 1 lit. f GDPR.

9.3. Purpose of Data Processing

The processing of users' personal data enables us to analyze our users' surfing behavior. By analyzing the data obtained, we are able to compile information about the use of the individual components of our website. This helps us continuously improve our website and its user-friendliness. For these purposes, our legitimate interest in processing the data also lies in accordance with Art. 6 para. 1 lit. f GDPR. By anonymizing the IP address, the users' interest in the protection of their personal data is sufficiently taken into account.

9.4. Duration of Storage

The data will be deleted as soon as they are no longer needed for our recording purposes.

In our case, this is after 180 days.

9.5. Right to Object and Removal Option

Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to fully use all the functions of the website.

More information about the privacy settings of the Matomo software can be found at the following link: https://matomo.org/docs/privacy/

Under this link, we offer our users on our website the option to opt out of the analysis procedure. For the opt-out, an additional cookie is set on your system, which signals our system not to store the user's data. If the user deletes the corresponding cookie from their system in the meantime, they must set the opt-out cookie again. To perform the opt-out, please deactivate the switch in the "Analysis Technologies" row.

10. Web analysis by Hubspot

10.1. Scope of processing personal data

We use the third-party tool Hubspot on our website to analyze the browsing behavior of our users. The software places cookies on the user's computer (for cookies, see above). When individual pages of our website are accessed, the following data is stored:

1. The IP address of the user's calling system
2. The accessed website
3. The website from which the user arrived at the accessed website (referrer)
4. The subpages accessed from the visited website
5. The time of access and the duration of stay on the website
6. The frequency of access to the website

The software runs on Hubspot's servers within the EU. The storage of users' personal data only takes place there. Data is not shared with third parties.

10.2. Legal basis for the processing of personal data

Legal basis for the processing of users' personal data is Art. 6 para. 1 lit. f GDPR.

10.3. Purpose of Data Processing

The processing of users' personal data enables us to analyze our users' surfing behavior. By analyzing the data obtained, we are able to compile information about the use of the individual components of our website. This helps us continuously improve our website and its user-friendliness. For these purposes, our legitimate interest in processing the data also lies in accordance with Art. 6 para. 1 lit. f GDPR. By anonymizing the IP address, the users' interest in the protection of their personal data is sufficiently taken into account.

10.4. Duration of Storage

The data will be deleted as soon as they are no longer needed for our recording purposes.

10.5. Right to Object and Remove

Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may no longer be possible to fully use all the functions of the website.

Under this link, we offer our users on our website the option to opt out of the analysis procedure. For the opt-out, an additional cookie is set on your system, which signals our system not to store the user's data. If the user deletes the corresponding cookie from their system in the meantime, they must set the opt-out cookie again. To perform the opt-out, please deactivate the switch in the "Analysis Technologies" row.

11. Integration of Third-Party Services and Content

For the provision of some selected functions of our website, we use services and content from third-party providers. This always requires that the third-party providers of such content receive the user’s IP address, since without the IP address they would not be able to send the content to the user’s browser. We try to use only such content whose providers process the user’s personal data exclusively for the delivery of the services and content, but we cannot exclude that the third-party provider also collects further personal data, such as usage data.

Furthermore, it is possible that the third-party provider stores cookies in your browser. If you generally do not wish to accept "third-party cookies," you can selectively disable them in your browser’s privacy settings without affecting your user experience on our website.

You can find further information about the third-party providers integrated into our website below:

11.1. Font Libraries from Google Fonts

11.1.1. Scope of Processing of Personal Data

We use font libraries from "Google Fonts" (https://fonts.google.com/) on our website to display fonts. The provider of the service is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. To integrate the fonts we use, your browser must connect to a Google server in the USA and download the font required for our website. In doing so, Google receives the usual access data, but also personal data such as the user’s IP address. Furthermore, cookies may be stored in your browser. Details on the scope and processing of this data by Google can be found in Google’s privacy policy, which you can access here: https://policies.google.com/privacy?hl=de.

11.1.2. Legal Basis for the Processing of Personal Data

The legal basis for processing the personal data of users is Art. 6 (1) lit. f GDPR.

11.1.3. Purpose of Data Processing

The purpose of integrating font libraries is the consistent visual display of our website across different devices and operating systems used by our users (e.g. Windows, Linux, macOS, iOS, Android).

This also constitutes our legitimate interest in data processing under Art. 6 (1) lit. f GDPR.

11.1.4. Duration of Storage, Deletion, Objection and Removal Options

The duration of storage, deletion, objection, and removal lies solely within Google’s control. Please refer to Google’s privacy policy, which you can access here: https://policies.google.com/privacy?hl=de

If you have a Google Account, you can use this opt-out: https://adssettings.google.com/authenticated.

In addition, we offer our users an opt-out option independent of their Google Account. To do this, install the free browser plugin Ghostery, which you can access here: https://www.ghostery.com/de/. Then block the "Google Fonts" entry using the Ghostery icon in your browser.

11.2. Maps from Google Maps

11.2.1. Scope of Processing of Personal Data

We use "Google Maps" on our website to visually display maps and geographical information. The provider of the service is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. To integrate the maps we use, your browser must connect to a Google server in the USA. In doing so, Google receives the usual access data, but also personal data such as the user’s IP address. Furthermore, cookies may be stored in your browser. Additionally, when using Google Maps, Google also collects, processes, and uses data on the use of the map functions by the user. Details on the scope and processing of this personal data by Google can be found in Google’s privacy policy, which you can access here: https://policies.google.com/privacy?hl=de.

11.2.2. Legal Basis for the Processing of Personal Data

The legal basis for processing the personal data of users is Art. 6 (1) lit. f GDPR.

11.2.3. Purpose of Data Processing

The purpose of integrating Google Maps is to provide geographical information, locations, and possible travel routes. Another purpose is the consistent visual display of geographical information across different devices and operating systems used by our users (e.g. Windows, Linux, macOS, iOS, Android).

This also constitutes our legitimate interest in data processing under Art. 6 (1) lit. f GDPR.

11.2.4. Duration of Storage, Deletion, Objection and Removal Options

The duration of storage, deletion, objection, and removal lies solely within Google’s control. Please refer to Google’s privacy policy, which you can access here: https://policies.google.com/privacy?hl=de

If you have a Google Account, you can use this opt-out: https://adssettings.google.com/authenticated.

In addition, we offer our users on our website under this link the option to opt out of Google Maps. For the opt-out, another cookie is placed on your system that signals to our system not to load Google Maps. If the user deletes this cookie from their system in the meantime, they will have to set the opt-out cookie again. To perform the opt-out, please toggle the switch in the "Google Maps" row.

11.3. Videos from YouTube

11.3.1. Scope of Processing of Personal Data

We use "YouTube" on our website to visually display video material. The provider of the service is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. To integrate the videos we use, your browser must connect to a Google server in the USA. In doing so, Google receives personal data such as the user’s IP address. Furthermore, cookies may be stored in your browser. Additionally, when using YouTube, Google also collects, processes, and uses data on the use of video functions by the user. Details on the scope and processing of this personal data by Google can be found in Google’s privacy policy, which you can access here: https://policies.google.com/privacy?hl=de.

11.3.2. Legal Basis for the Processing of Personal Data

The legal basis for processing the personal data of users is Art. 6 (1) lit. f GDPR.

11.3.3. Purpose of Data Processing

The purpose of integrating YouTube is to provide video material and to ensure its consistent and economical visual display across different devices and operating systems used by our users (e.g. Windows, Linux, macOS, iOS, Android).

This also constitutes our legitimate interest in data processing under Art. 6 (1) lit. f GDPR.

11.3.4. Duration of Storage, Deletion, Objection and Removal Options

The duration of storage, deletion, objection, and removal lies solely within Google’s control. Please refer to Google’s privacy policy, which you can access here: https://policies.google.com/privacy?hl=de

If you have a Google Account, you can use this opt-out: https://adssettings.google.com/authenticated.

In addition, we offer our users on our website under this link the option to opt out of YouTube. For the opt-out, another cookie is placed on your system that signals to our system not to load YouTube. If the user deletes this cookie from their system in the meantime, they will have to set the opt-out cookie again. To perform the opt-out, please toggle the switch in the "YouTube" row.

11.4. Web Forms and CRM Functions via HubSpot

11.4.1. Description and Scope of Data Processing

On our website we use web forms from the provider HubSpot, provided by:

• HubSpot Inc., 25 First Street, Cambridge, MA 02141, USA

• HubSpot Ireland Ltd., 2nd Floor 30 North Wall Quay, Dublin 1, Ireland

HubSpot is an integrated software solution for marketing, sales, and customer service. HubSpot’s web forms are used for electronic contact with our company, in particular to request offers, make general inquiries, request downloads (e.g. whitepapers, product information), or submit other inquiries. The forms can be used both by prospective customers and by existing customers.

If a user makes use of this option, the data entered into the HubSpot form will be transmitted to us and stored on HubSpot’s servers within the EU. HubSpot processes this data on our behalf in accordance with Art. 28 GDPR. A corresponding Data Processing Agreement has been concluded with HubSpot.

The following data may be processed:

• Salutation

• Name

• Email Address

• Telephone Number

• Company

• Department

• Message Text

• Selection or download of requested materials

• Additional voluntary information from free-text fields or selection menus

In individual cases, data may also be transmitted to servers in third countries, particularly in the USA.

11.4.2. Legal Basis for Data Processing

The legal basis for processing the data is, where user consent has been obtained, Art. 6 (1) lit. a GDPR.

If the contact via the HubSpot form is aimed at concluding a contract or at carrying out pre-contractual measures – in particular for quote requests, specific product inquiries, or similar business-related matters – then the additional legal basis for processing is Art. 6 (1) lit. b GDPR.

If the contact is made by existing customers within the context of an existing business relationship, processing may also be based on our legitimate interest in accordance with Art. 6 (1) lit. f GDPR. In this case, our legitimate interest lies in the proper handling and documentation of customer inquiries.

11.4.3. Purpose of Data Processing

The processing of personal data through the HubSpot web forms is carried out to handle the respective request, establish contact, and enable the related communication and customer support.

In addition, the transmitted data – if the user has provided consent – may also be used for marketing purposes, in particular for sending information material, carrying out campaigns, or for personalized communication within sales activities. This includes, among other things:

• sending email newsletters,

• tracking inquiries for product information (lead nurturing),

• providing materials for download (e.g. whitepapers, price lists, product sheets),

• as well as assigning the user to specific interest groups (e.g. by industry, product categories, or contact behavior).

Such use takes place exclusively with the express consent of the user in accordance with Art. 6 (1) lit. a GDPR and may be revoked at any time.

11.4.4. Duration of Storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of a quote request or contact inquiry, this is the case when the respective conversation or business relationship has been concluded. Statutory retention periods remain unaffected.

11.4.5. Data Transfer to Third Countries

As part of processing, personal data may be transferred to HubSpot servers in the USA. In this case, processing takes place on the basis of the Standard Contractual Clauses of the European Commission in accordance with Art. 46 (2) lit. c GDPR, which have been implemented by HubSpot. Further information about data processing by HubSpot can be found here:
https://legal.hubspot.com/de/privacy-policy

11.4.6. Right to Object and Options for Removal

The user has the right to revoke their consent to the processing of personal data at any time. This applies in particular to consent for the use of data for marketing purposes (e.g. receiving newsletters, providing downloads, or personalized communication within sales activities).

A revocation can be made by sending a corresponding notification to the email address stated in Section 1, or – in the case of newsletters – by using the unsubscribe link included in every message sent.

Furthermore, the user has the option to prevent the future transmission of personal data to HubSpot by adjusting their consent settings in the cookie consent tool. The tool can be accessed via the following link: https://www.innotech-rot.de/#cookie-options

As a result of revocation or deactivation of the corresponding services, certain functions of the website may only be available to a limited extent. All personal data stored in the course of using the HubSpot form will be deleted, provided there are no statutory retention obligations preventing this.

12. Rights of the Data Subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the data controller:

12.1. Right of Access

You may request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing exists, you can request information from the controller about the following:

1. the purposes for which the personal data is being processed;
2. the categories of personal data being processed;
3. the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
4. the planned duration of the storage of the personal data concerning you, or, if specific details are not possible, the criteria for determining the storage period;
5. the existence of a right to rectification or deletion of the personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;
6. the existence of a right to lodge a complaint with a supervisory authority;
7. any available information about the origin of the data if the personal data was not collected from the data subject;
8. the existence of automated decision-making including profiling according to Art. 22 (1) and (4) GDPR and—at least in these cases—meaningful information about the logic involved as well as the significance and intended consequences of such processing for the data subject.

You have the right to request information on whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

12.2. Right to Rectification

You have the right to obtain rectification and/or completion from the controller if the personal data processed concerning you is inaccurate or incomplete. The controller must carry out the rectification without undue delay.

12.3. Right to Restriction of Processing

Under the following conditions, you may request the restriction of processing of your personal data:

1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
2. if the processing is unlawful and you oppose the erasure of the personal data and instead request the restriction of its use;
3. if the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise, or defense of legal claims; or
4. if you have objected to processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override yours.

If the processing of your personal data has been restricted, such data may—apart from storage—only be processed with your consent or for the establishment, exercise, or defense of legal claims, or to protect the rights of another natural or legal person, or for reasons of important public interest of the Union or a Member State.

If processing has been restricted under the above conditions, you will be informed by the controller before the restriction is lifted.

12.4. Right to Erasure

12.4.1. Obligation to Erase

You may request the controller to erase the personal data concerning you without undue delay, and the controller is obliged to erase such data without undue delay where one of the following applies:

1. The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
2. You withdraw your consent on which the processing was based according to Art. 6 (1)(a) or Art. 9 (2)(a) GDPR, and there is no other legal basis for the processing.
3. You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
4. The personal data concerning you has been unlawfully processed.
5. The erasure of the personal data concerning you is required to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
6. The personal data concerning you was collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.

12.4.2. Information to Third Parties

If the controller has made the personal data concerning you public and is obliged under Art. 17 (1) GDPR to erase it, the controller shall, taking account of available technology and implementation costs, take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you, as a data subject, have requested the erasure of all links to such personal data or of copies or replications of such personal data.

12.4.3. Exceptions

The right to erasure does not apply to the extent that processing is necessary

1. for exercising the right of freedom of expression and information;
2. for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
3. for reasons of public interest in the area of public health in accordance with Art. 9 (2)(h) and (i) and Art. 9 (3) GDPR;
4. for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes in accordance with Art. 89 (1) GDPR, insofar as the right referred to under (a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
5. for the establishment, exercise, or defense of legal claims.

12.5. Right to Notification

If you have exercised your right to rectification, erasure, or restriction of processing vis-à-vis the controller, the controller is obliged to communicate this rectification or erasure of data or restriction of processing to each recipient to whom the personal data has been disclosed, unless this proves impossible or involves disproportionate effort.

You have the right to be informed about those recipients by the controller.

12.6. Right to Data Portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used, and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, where

1. the processing is based on consent pursuant to Art. 6 (1)(a) GDPR or Art. 9 (2)(a) GDPR or on a contract pursuant to Art. 6 (1)(b) GDPR; and
2. the processing is carried out by automated means.

In exercising this right, you further have the right to have the personal data transmitted directly from one controller to another, where technically feasible. The rights and freedoms of others must not be adversely affected thereby.

The right to data portability does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

12.7. Right to Object

You have the right, on grounds relating to your particular situation, to object at any time to the processing of personal data concerning you which is based on Art. 6 (1)(e) or (f) GDPR, including profiling based on those provisions.

The controller shall no longer process the personal data concerning you unless they can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or for the establishment, exercise, or defense of legal claims.

If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing; this also applies to profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.

You have the option, in connection with the use of information society services, and notwithstanding Directive 2002/58/EC, to exercise your right to object by automated means using technical specifications.

12.8. Right to Withdraw Consent under Data Protection Law

You have the right to withdraw your consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

12.9. Automated Individual Decision-Making, Including Profiling

You have the right not to be subject to a decision based solely on automated processing—including profiling—that produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

1. is necessary for entering into, or performance of, a contract between you and the controller,
2. is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
3. is based on your explicit consent.

However, such decisions shall not be based on special categories of personal data referred to in Art. 9 (1) GDPR unless Art. 9 (2)(a) or (g) GDPR applies and appropriate measures to safeguard your rights and freedoms and legitimate interests are in place.

In the cases referred to in (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your point of view, and to contest the decision.

12.10. Right to Lodge a Complaint with a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, your place of work, or the place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant of the progress and the outcome of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

13. Privacy Policy for Applications

We are very pleased about your interest in our company Innotech Marketing und Konfektion Rot GmbH.

This statement refers to Innotech Marketing und Konfektion Rot GmbH. It provides our job applicants ("you") with general information on the processing of personal data by Innotech Marketing und Konfektion Rot GmbH as well as the rights available to you under applicable data protection law.

In this statement, we refer to such information as "application data." Please read this statement carefully before providing us with your personal data for your application.

13.1. Collection of Personal Data

We collect application data for our resource planning, recruitment, and organizational planning purposes. This includes:

• Application information:
  This information tells us in general terms who you are and provides us with an initial impression of your abilities and suitability for certain positions. Such information may include your name, address, telephone number, e-mail address, other contact details, and your preferred method of contact. It may also include information contained in your cover letter, your CV (e.g., professional qualifications, previous work experience, level of education, skills and knowledge, current base salary, additional bonuses and/or commissions, as well as personal interests and experiences), information on how you learned of the position, details of activities and projects you have been involved in, and any other information you wish to provide as part of your application.

• Information from the application process:
  This includes information collected as a result of the recruitment process, such as your performance in assessment centers or interviews, as well as information provided by referees you named.

• Information for future opportunities:
  These are details collected to stay in touch with you about future employment opportunities at Innotech Marketing und Konfektion Rot GmbH, such as your name, e-mail address, LinkedIn profile, location, area of expertise, and types of positions you are interested in. You can opt out of having this data stored during your application if you wish.

• Information from the Innotech Marketing und Konfektion Rot GmbH online application website:
  This refers to data about your use of our website, such as your IP address. Such data may be collected using cookies and similar technologies. For more details on how we use cookies and similar technologies, please refer to our Cookie Policy.

If you plan to provide us with information about a referee or other third party as part of your CV, it is your responsibility to ensure that the third party does not object to us receiving their data. By providing such data, we assume this has been confirmed.

We will indicate whether the information we request is mandatory or optional. We will also explain the consequences if you decide not to provide information we mark as mandatory. In some cases, this may mean we are unable to process your application.

13.2. Use of Personal Data

We use this information to evaluate and select applicants. Typical uses include:

• Supporting and processing your application, for example to assess your ability to meet requirements, shortlist candidates, and verify references and professional qualifications,
• Preparing and conducting interviews and assessments,
• Managing our internal security, e.g., ensuring our facilities, assets, information, employees, and other staff are protected,
• Analyzing and evaluating interview and assessment results, and
• Other purposes as part of the recruitment process up to its conclusion.

We may also use application data to comply with legal and regulatory requirements, e.g., health and safety laws, other legal or tax obligations, or in connection with legal proceedings, internal investigations, or audits, as well as compliance with our anti-money laundering, anti-bribery, and anti-corruption policies and equal opportunity monitoring.

Whenever we verify application data as part of pre-employment checks, you will be informed in advance about which aspects of your application data will be verified and how such checks will be conducted. Information about criminal convictions (if required) or medical data will only be collected through officially authorized sources and in compliance with applicable law.

We process your application data only if we have a legal basis for doing so. Primarily, the data is processed to support our decision on whether to enter into an employment contract with you. Otherwise, we process your application data based on your consent, which you may withdraw at any time.

We may also process your application data to comply with legal obligations or pursue our legitimate business interests (e.g., ensuring an efficient recruitment process).

If you submit a paper application, once your information has been entered by our staff, your original documents will be returned to you by post for our records.

If we ask for your gender (salutation) as part of the recruitment process, this is only so we can address you appropriately. If we ask for your age or date of birth, this is because some roles have a legally required minimum age.

13.3. Disclosure of Personal Data

We restrict access to application data to employees in our group of companies who need to know this information. For example, certain employees at Innotech Marketing und Konfektion Rot GmbH may have access to your application data in order to process your application and manage the recruitment process (this may include staff in our HR department as well as potential managers if your application is successful).

Innotech Marketing und Konfektion Rot GmbH takes appropriate technical, organizational, and legal measures to protect your personal data.

13.4. Storage and Retention of Your Personal Data

We retain your application data in line with our internal retention policies and procedures. Innotech Marketing und Konfektion Rot GmbH retains your personal data for 6 months from the date you submitted it or last updated your contact/account information.

If you decide not to be considered for further roles, you may inform us during the application process, in which case we will delete your information once the process is complete rather than retaining it.

After 6 months from submission or last update of your profile, your personal data will be deleted.

Before deletion begins, Innotech Marketing und Konfektion Rot GmbH may send you a reminder, giving you the opportunity to keep your data in our talent pool. If you wish to retain your data beyond the above period, you can simply respond to the reminder, and Innotech Marketing und Konfektion Rot GmbH may retain your data for an additional 12 months.

If your application is successful and you become an employee, your personal data may be stored in your personnel file, used for employment-related purposes, and retained in the Innotech Marketing und Konfektion Rot GmbH talent pool for potential future roles. Your data may also be subject to other data protection regulations applicable to Innotech Marketing und Konfektion Rot GmbH employees.

13.5. Your Rights

As a natural person whose personal data is processed by Innotech Marketing and Konfektion Rot GmbH, you may be entitled to request access to the application data concerning you that we hold, as well as their correction or deletion. You may also have the right to object to or restrict certain types of processing of your application data, as well as to request a machine-readable copy of the application data you have provided to us.

If you notice an error in your application that you would like to correct, please contact us using our contact information.

You can exercise your rights by contacting us, for which please use the information in the following section. Each request regarding the exercise of any of these rights will be reviewed by us on a case-by-case basis.

There may be cases where we have no legal obligations to respond to your request, or because statutory exceptions are provided for in the relevant data protection law.

If you have concerns about the way we have handled your application data, we kindly ask you to contact us first. If you are not satisfied with our response, you have the option to file a complaint with the data protection authority responsible for you.

We are entitled to delete your personal data (including your resume) at any time and without notice. For this reason, you should keep your own copy of the personal data you have provided to us.

13.6. Our Contact Information

Innotech Marketing und Konfektion Rot GmbH is committed to ensuring the protection of your personal data in accordance with applicable data protection and privacy laws. Wenn es um Themen geht, die in dieser Erklärung behandelt werden, können Sie sich an den Datenschutzbeauftragen der Innotech Marketing und Konfektion Rot GmbH an folgende Adresse wenden: datenschutz@innotech-rot.de

13.7. Revision of this Statement

We may change this statement from time to time to reflect changes in laws, regulatory guidelines, or our privacy practices in accordance with applicable law. If this happens and there is a corresponding legal obligation, we will provide you with a new or updated statement detailing what has changed in the use of your application data and what actions you may need to take.

This statement was last revised on 09/05/2025.